Departmental guest parking passes now available online

February 28, 2012 | UToday
By Meghan Cunningham

Departments in need of guest parking passes now can use the online parking system to sign up visitors to park on campus.

In the past, department representatives needed to contact Auxiliary Services and receive either a date-stamped white one-day paper pass or a blue multi-day permit for visitors. That system has been automated with the rest of faculty, staff and student parking permits.

The first step is for a department representative to complete the online form available at to establish an account. The accounts require a department email address rather than an individual email, which already is tied to an individual parking permit account. If you need a departmental e-mail, contact the IT Help Desk at 419.530.2400, 419.383.2400 or, or click here.

Once the form is complete, email it to An account will be set up and a confirmation email sent to the department account with a temporary password allowing access to the system at along with a step-by-step guide to add guests. Once the account is set up, the department can log in with that email and password to add guest passes whenever necessary.

The department guest passes are valid for one to three days and can be secured up to 10 days in advance of the visit. The same vehicle information is needed as is for faculty, staff and student passes: license plate number and make, model, year and color of the vehicle.

All requesting departments will be granted access to issue the day guest passes; those divisions with need for guest passes for longer amounts of time, such as for contractors or sales representatives, need to make a note of that in the comments section of the Departmental Parking Guest Request Form to be granted additional access.

There is no charge for the departmental guest parking passes, which are the equivalent of an A Pass. Any citations associated with a department guest permit will be the responsibility of the department that brought the guest on campus.

“We are pleased with the progress we have made including all types of parking passes into the automated system that allows the University to move away from the hanging tags and paper permits of the past into an online system that is more convenient for people to access and update,” said Joy Gramling, director of auxiliary services.

The departmental guest permit system went live mid-February following the individual guest parking registration system earlier in the month.

Individual guest passes are $3 per day and are available at the same website, A personal email address is needed to create a guest account. Individual guest passes are the equivalent of a C Pass and are available for up to five consecutive days.

For more information, visit or contact

Click to access the login or register cheese