Travel policy updated due to insurance change

April 2, 2010 | UToday
By Staff



The University of Toledo has revised its travel policy in response to changes in vehicle insurance coverage.

Employees who rent a vehicle to travel for University business now should select both the collision and liability insurance coverage from the car rental agency. If a traveler rents a car outside the United States, the employees should choose local coverage and optional coverage.

The policy was revised recently in response to changes in insurance coverage. UT and other public universities in Ohio receive coverage through the Inter-University Council Insurance Consortium, which recently increased its deductibles for vehicle damage from $250 to $1,000, said Tom Claire, UT administrator for risk management.

The deductible change prompted the University to revise its policy, which previously directed travelers to decline the rental coverage. Insurance is included with some rental car agencies.

To help departments pay the now larger deductible if a vehicle is damaged while in the department’s use, the UT Office of Risk Management has established a physical damage deductible fund.

Employees renting a vehicle also must comply with the University’s fleet safety policy that requires the traveler’s driving record checked through the Office of Risk Management and also successfully complete the defensive driving training course through UT’s computerized safety test bank.

For more information on vehicle rental, visit www.utoledo.edu/depts/purchasing/contracts/contracts/vehicle_rental_updated.html.