The University of Toledo gained experience with flexible scheduling to manage our work safely during the COVID-19 pandemic and the practice has now been formalized in a new policy effective June 1.
The launch of the new policy coincides with the sunsetting of previous remote work agreements in place during the pandemic that expire May 31.
“The new policy provides the framework for flexible work as a tool leaders can use to make staffing arrangements that ensure we deliver exceptional service to our students, patients and other stakeholder and at the same time enhance employee engagement and job satisfaction,” said John Elliott, associate vice president and chief human resources officer.
All flexible work arrangements are approved at the sole discretion of the employee’s associate vice president or dean in consultation with the vice president overseeing the department. Not all flexible work arrangements will be approved. The policy applies to management and non-bargaining unit salaried employees.
A staff member can request a flexible work arrangement using the Flexible Work Arrangement Proposal Tool, and will work closely with their department leader on the proposed arrangement. The request must meet the needs, requirements and constraints of both the University and the staff member.
After obtaining supervisor approval, the staff member needs to complete the Flexible Work Arrangement Authorization Form to obtain formal authorization from the associate vice president or dean.
The availability of flexible work arrangements will vary by college, unit, and position based on business and operational needs, Elliott explained, noting that approved arrangements are not contractual, may end at any time and should not be viewed as permanent. Leaders are encouraged to be consistent and as transparent as possible when approving flexible work arrangements. There is no grievance process in the event that a flexible work arrangement is denied.
The flexible work policy has no effect on workplace accommodations made under the Americans with Disabilities Act (ADA) and Rehabilitation Act. Employees in need of workplace accommodations due to a disability or medical condition should complete the ADA Accommodations Request Form.
For more information on flexible work arrangements visit the Human Resources website.