Because the University is committed to ensuring a safe and supportive environment for all students, staff and visitors, Internal Audit and Compliance recently has taken several actions to ensure employees and students are better informed about policies and procedures related to safeguarding minors — children under age 18 — who participate in programs on UToledo campuses.
“The University strives to conduct all operations and maintain our facilities in a manner consistent with our mission,” said David Cutri, executive director for internal audit and chief compliance officer. “As such, our duty is to make sure all activities involving minors are conducted in a manner that keeps them safe.”
Those planning future events and programs are asked to check out a new Protecting Minors on UToledo Campuses website that has been created and includes UToledo’s Minors on Campus Policy, instructions and links to register a youth program to be held on campus, frequently asked questions, information for parents and families, and other helpful resources.
Additionally, all UToledo employees and volunteers who administer youth programs on campus are required to take a new online training course — Protecting Youth, which provides guidance on managing minors — before Risk Management approves the event.
Further, there is a new centralized data repository where all relevant information on youth programs will be housed. This repository will include accounting for the whereabouts of all minors scheduled to be on campus at any point in time.
In the interest of campus safety, the University had previously announced that there will be no events involving minors this summer.
“While the University is gradually working to resume normal operations, it is carefully assessing future events in the fall and beyond that will host minors,” Cutri said. “Should a department wish to host such an event, it must be formally requested through the host’s chain of command, and ultimately, be approved by the host’s senior leader.”
These efforts resulted through collaboration by Internal Audit and Compliance with various University departments, including Risk Management, Legal Affairs, the Division of Technology and Advanced Solutions, Student Affairs, Marketing and Communications, and Intercollegiate Athletics.
For information about conducting UToledo activities involving minors, including how to register a youth program with the University, visit the new Protecting Minors on UToledo Campuses website.